Eudora
- Part Five
"E-Mail
Filters: How They Can Make Your Life Easier", by Ann Clubb, IVAA
CVA
Many people wish
they could figure out a way to sort and catagorize their emails so as
to make their life easier. Eudora makes this so easy, it is almost a no
brainer.
First, if you get
a lot of emails, you know how hard it is to keep them separated and in
some kind of order. You probably have already created different mailboxes
in order to try to create order out of what normally is chaos in your
inbox. Eudora has simplified the art of creating filters. When you receive
an email that you want to sort according to either subject matter, sender,
or other criteria, Eudora will allow you to create a filter on the fly,
so to speak.
Let's say that
you get the following email:
X-Sender:
ann@silentpartners-va.com@mail5.burlee.com
X-Mailer: QUALCOMM Windows Eudora Version 5.1
Date: Fri, 08 Mar 2002 15:18:32 -0600
To: Eudora@silentpartners-va.com
From: Ann Clubb <ann@silentpartners-va.com>
Subject:
X-RCPT-TO: <Eudora@silentpartners-va.com>
How
do you create a filter to sort messages by sender?
Ann
---
Ann Clubb, IVAA CVA
mailto:ann@silentpartners-va.com
http://www.silentpartners-va.com
Silent
Partners Virtual Assistance Group
"Best of both worlds in office support -
Personal Attention with Professional Results."
"""""""""""""""""""""""""""""""""""""""""""""""""""""""
You
will notice that the headers contain all the information required to set
up a filter for this message. I want to filter all incoming emails from
the sender "eudora@silentpartners-va.com" into a mailbox entitled
"Eudora SPVA". I can do this in two different ways. When the
email comes into my Inbox, while the message is highlighted, I can click
on the menu item "Special", and choose "Make Filter".
Some of the header information is already filled in, as shown in the picture
below:
If you wanted messages
filtered by the sender, you would leave this information as it is and
the messages would be filtered on the "From" field. However,
I am going to change the way this filter works so that it will filter
this message based on the "To" field in the original email.
So, I will choose "Any recipient" instead of "From".
I am also going to check "Transfer to Existing Mailbox" since
I already have set up a mailbox for these messages to go in, and uncheck
"Manual" because I want the filter to work automatically on
all incoming messages that match these conditions. The results are shown
in the picture below:
Now, I have a filter
that will automatically move any incoming messages that were sent to the
email address of "eudora@silentparnters-va.com" to a mailbox
that I have set up called "Eudora SPVA".
The second way
of setting up a filter is to start from scratch, without a highlighted
message to pre-fill any of the header information. Go to "Tools,
Filters" and you will get the main screen to manage all of your filters.
From this screen you choose "New" and fill in any information
that you want in order to get the desired result. The filter that was
set up in the above example would look like this:
As
you can see, there are many conditions you can choose in order to set
the rules for your filters. You might need to do some experimenting in
order to get it fine tuned just the way you want it. You can choose as
many or as few of the items as you want to get the desired results. For
most people, using the "Make Filter" on a highlighted message
will probably be all that is needed. Or, filters can be as complicated
as assigning specific personalities to incoming or outgoing messages,
assigning a particular color label to certain messages, or even "speak"
to you when certain messages are received. In this option, which can be
found in the pull down menus under "Action", a voice can read
the name of the sender and the subject line of the message. That may be
more than most people want, but could be useful under specific conditions.
So,
there is your introduction to filters. Play around with the features and
see what works best for you.
To
submit questions on Eudora, click
here.
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